Hospital Broadcasting Sheffield Constitution
(As Amended at Extraordinary General Meeting held on 9th May 2006)
1. The name of the organisation shall be “Hospital Broadcasting Sheffield”
2. The aims and objectives of the organisation shall be:-
a) To relieve sickness, infirmity and old age amongst persons living in the Sheffield area by providing a local broadcasting service for Hospitals, Old People’s Homes and similar institutions.
b) To provide regular programmes of local interest to hospital patients in the Sheffield area.
c) To co-operate with other organisations providing a similar service nationally and/or internationally.
3. Membership of the organisation shall be open to anyone over the age of 16 years willing to give their service and talents in any way so as to further the aims and objectives of the organisation. The age rule may be waived by the committee of the organisation if special circumstances exist.
4. Application for membership must be made in writing on the official application form which must be approved by the Membership Co-ordinator.
5. The committee will have the right to offer Honorary Membership to any person it considers to be worthy.
6. Members shall be required to give four weeks notice, in writing, of their intention to terminate membership.
7. The committee shall be empowered to terminate any individual membership on the grounds of action prejudicial to the interests of the organization. Any member subject to such termination to be notified in writing. Any property belonging to, or in the care or custody of the organization must be returned to the organization forthwith.
8. The management of the organization shall be in the hands of a committee consisting of a chairperson, a vice chairperson, a secretary, a treasurer, and a minimum of four other members.
9. The chairperson and vice chairperson shall be elected at the Annual General Meeting for a term of office of one year. They shall then be eligible for re-election.
10. The secretary and the treasurer shall be elected at the Annual General Meeting for a term of office of two years.
11. Other members of the committee shall be elected at the Annual General Meeting for a term of one year. They shall then be eligible for re-election. Any member of the committee wishing to resign must inform the committee in writing.
12. The committee shall be empowered to co-opt members to the committee or any sub-committee at any time.
13. The duty of the chairperson or vice chairperson shall be to conduct all meetings in accordance with the Rules of Procedure.
14. The duties of the treasurer shall be to administer all incoming and outgoing monies, to keep accurate and up to date accounts which must be available for inspection at all General Meetings and Committee Meetings, to present a Balance Sheet at the Annual General Meetings and to arrange for the accounts to be independently examined at the end of the financial year.
15. The financial year end shall be 31st December annually.
16. The secretary shall conduct the administration of the organization, be responsible for all official correspondence, the convening of meetings at the direction of the chairperson and prepare minutes of all meetings.
17. The committee shall have the powers to invite suitable persons to become trustees.
18. The committee shall elect an official Independent Examiner.
19. The organisation will be supported in the main by voluntary donations and members will be required to assist in raising funds in any way organized or authorized by the committee.
20. Members will be required to pay an annual subscription as fixed at the Annual General Meeting.
21. Ordinary General Meetings shall be held at least three times per annum and the secretary shall be responsible for notifying members of such meetings.
22. The Annual General Meeting shall be held in February of each year.
23. Rules may only be amended, added to or deleted at an Annual General Meeting or at an Extraordinary General Meeting called for that purpose.
24. No member shall be entitled to claim any traveling expenses from HBS.
25. Extraordinary General Meetings may be called at any time by the committee by giving a minimum of one weeks notice.
26. An Extraordinary General Meeting may be called for at any time by the written application of not less than three members, stating the precise business for discussion. Upon receipt of such application, the chairperson must convene the meeting within three weeks.
27. No amendment of or addition to, or deletion from the Constitution may be made which would have the effect of causing the organisation to cease to be a Charity at Law.
28. If, on the winding up or dissolution of the organisation there remain, after the satisfaction of all its debts and liabilities, any assets whatsoever, the same shall not be paid to, or distributed among, the members of the organization, but shall be given or transferred to some other Charitable Institution having objects similar to the objects of the organisation.